PeerReviewAI LLC (“we,” “our,” or “us”) respects the privacy of your information. This Privacy Policy is designed to assist you in understanding how we collect, use, share, and safeguard your information. This Privacy Policy applies to individuals who access this website (“Site”) and our online web application services (“Services”).
From time to time, we may change this Privacy Policy. If we do, we will post an amended version on this webpage. Please review this Privacy Policy periodically.
This Privacy Policy covers the following topics:
We collect personal data from you through your use of the Site and Services. Personal data is information that is linked or reasonably linkable to an identified or identifiable individual. We collect the following types of personal data:
Depending on how you interact with our Site and Services, we will collect the following personal data that you voluntarily provide to us for the following purposes:
Website Use. We use privacy-preserving analytics tools to understand aggregate site usage, including page views, referral sources, and site performance. These tools do not use cookies, do not collect personally identifiable information, and do not track individual users across websites. We also collect the referring URL and any campaign parameters (such as UTM source, medium, and campaign tags) associated with your signup to understand how users find our Service. We use a session management cookie solely to keep you signed in and maintain login functionality. We do not use advertising, marketing, or third-party tracking cookies.
Email Communications. We track email delivery and engagement metrics (such as whether emails are delivered, opened, or clicked) to improve our communications. Our marketing and digest emails include an unsubscribe link through which you can unsubscribe from future communications. You may also manage your email preferences from your account profile.
In addition to the purposes stated above, we may use all the personal data we collect in accordance with applicable law such as to:
We may share the personal data that we collect about you in the following ways:
We do not store or process your payment data. We do not store the content of your manuscript or the generated review on our servers. When you generate a review of your uploaded material, we log limited usage metadata. The metadata categories are:
PeerReviewAI processes manuscript data through a US-based enterprise AI model provider operating under a Business Associate Agreement (BAA) and Zero Data Retention (ZDR) terms with PeerReviewAI. A copy of our executed BAA and ZDR instruments, along with the AI model provider’s independent SOC 2 Type 2, SOC 3, and HIPAA attestations, are available upon request to institutional compliance teams, auditors, and procurement reviewers. Under these agreements:
Some internet browsers incorporate a “Do Not Track” feature that signals to websites you visit that you do not want to have your online activity tracked. Given that there is not a uniform way that browsers communicate the “Do Not Track” signal, the Site does not currently interpret, respond to or alter its practices when it receives “Do Not Track” signals.
We maintain commercially reasonable security measures to protect the personal data we collect and store from loss, misuse, destruction, or unauthorized access. However, no security measure or modality of data transmission over the Internet is 100% secure. Although we strive to use commercially acceptable means to protect your personal data, we cannot guarantee absolute security.
The Site and Services are not intended for children under 13 years of age. We do not knowingly collect, use, or disclose personal data from children under 13.
Under applicable privacy laws, you have the right to access the personal information we hold about you, request correction of inaccurate information, request deletion of your account and associated data, unsubscribe from the research digest or the Premium Journal Club subscription at any time, delete manuscript and review data at any time using the “Delete Paper” button, and request a copy of your account data in a portable format. To exercise any of these rights, contact us at support@peerreviewai.org. We may request information to verify your identity before acting on a request, and will respond to verified requests within 30 days. If we deny a request in whole or in part, you may appeal in writing to the same email address. We will respond to appeals within 30 days.
The California Consumer Privacy Act, as amended by the California Privacy Rights Act of 2020 (“CCPA”), requires that we provide California residents with a privacy policy that contains a comprehensive description of our online and offline practices regarding the collection, use, disclosure, sale, sharing, and retention of personal information and of the rights of California residents regarding their personal information. This section of the Privacy Policy is intended solely for, and is applicable only as to, California residents. If you are not a California resident, this section does not apply to you and you should not rely on it.
The CCPA defines “personal information” to mean information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California resident or household. Personal information does not include publicly available, deidentified, or aggregated information, or lawfully obtained, truthful information that is a matter of public concern.
We collect and use your personal information as described in Sections 1 and 2 of this Privacy Policy. We do not sell or share your personal information.
We do not disclose personal data obtained through our Site or Services to third parties for their direct marketing purposes. Accordingly, we have no obligations under California Civil Code § 1798.83.
We are committed to ensuring this Privacy Policy is accessible to individuals with disabilities. If you wish to access this Privacy Policy in an alternative format, please click here to download a black-and-white PDF version.
To contact us for questions or concerns about our Privacy Policy or practices, please email us at support@peerreviewai.org.